What annual documents need to be prepared for a corporation in B.C.?
Key Annual Obligations for Corporations in British Columbia
The British Columbia Business Corporations Act (BCA) requires all corporations to file an annual report with the registrar, pursuant to section 51 of the Act. By filing your annual report, you are informing the B.C. Registry that your company is in active standing. A failure to file an annual report after two consecutive years may result in company dissolution. This post looks at important annual maintenance responsibilities and obligations of a corporation.
Annual Reference Date and Annual General Meeting
Section 1(1) of the BCA describes the annual reference date as the date when the next general meeting is to be held. This date is to be one year from the previous annual general meeting or before as approved by shareholders which needs to be filed in the annual general meeting.
The BCA requires that a corporation hold an annual general meeting every year, within two months after each anniversary of the date on which the company was recognized. At the meeting, the directors are to provide financial statements as well as any auditor’s report on the financial statements. Note that the BCA does allow all shareholders to vote on a resolution to waive an annual general meeting and if it is unanimously passed then the meeting does not have to be held.
Financial Statements
A corporation and its directors are required by law to produce and publicize annual financial statements under s. 198(2) of the BCA, ensuring that the financial statements are prepared properly. Section 199(1) provides that financial statements are to be approved and signed by the directors before they are published and completed with an auditor’s report. Section 200(1)(a) of the BCA allows directors to be relieved of this obligation if all shareholders unanimously resolve to waive the requirement.
Director Elections and Appointing an Auditor
Every annual filing requires that at least one director be appointed to the corporation. This needs to be shown in the documents of the annual general meeting. Section 203(1) of the BCA requires that every corporation have an auditor and the auditor has to report on the financial statements of the corporation, s. 212(1). Hiring an auditor for a small corporation can be an expense that is unnecessary. The act does allow a corporation to waive the need for an auditor, as per s. 203(2). To waive the requirement all shareholders must unanimously resolve to waive the requirement on the resolution.
If you need professional consultation to understand your legal responsibilities when choosing to incorporate your business, contact Heath Law, in Nanaimo, BC or read more commercial law articles here.